A permission application letter to a hostel warden is often required when a student needs approval for a specific request, such as leaving the hostel for a certain period, hosting a guest, or staying out late for an event. Writing a clear, polite, and formal application is essential for receiving permission.
This guide explains how to write a permission application letter for the hostel warden and includes sample formats for different scenarios.
Essential Components of a Permission Application Letter
A well-structured permission application letter should include:
- Header: Your name, hostel room number, and contact details.
- Recipient: Address the letter to the hostel warden.
- Subject: Clearly state the purpose of your letter (e.g., “Request for Permission to Leave Hostel”).
- Body: Explain your request briefly but clearly, mention the reason, and include any necessary dates and details.
- Conclusion: Politely request the warden’s approval and thank them.
- Signature: End with your name, signature, and date.
1. General Permission Letter for Hostel Warden
Sample 1: Permission to Leave Hostel for a Family Function
[Your Name]
[Your Room Number, Hostel Name]
[Hostel Address]
[Phone Number]
[Email Address]
[Date]
To
The Hostel Warden
[Hostel Name]
[Hostel Address]
Subject: Request for Permission to Leave Hostel for Family Function
Respected Sir/Madam,
I am writing to request permission to leave the hostel for a family function. The event will take place on [Date], and I would like to be excused from the hostel from [Leave Date] to [Return Date].
I assure you that I will return on the specified date and follow all hostel rules. I would be grateful if you could grant me permission to leave during this time.
Thank you for considering my request.
Sincerely,
[Your Name]
[Signature]Sample 2: Permission to Stay Out Late for a College Event
[Your Name]
[Your Room Number, Hostel Name]
[Hostel Address]
[Phone Number]
[Email Address]
[Date]
To
The Hostel Warden
[Hostel Name]
[Hostel Address]
Subject: Request for Permission to Stay Out Late for College Event
Respected Sir/Madam,
I am writing to request permission to stay out late on [Event Date] for a college event. The event is scheduled to conclude at [Time], and I will return to the hostel by [Return Time].
I assure you that I will return to the hostel immediately after the event and adhere to all hostel rules. I kindly request your approval for this extended stay outside the hostel.
Thank you for your understanding.
Sincerely,
[Your Name]
[Signature]Application for Bank Statement
2. Permission Application Letter for Hostel Warden from Parents
Sample 1: Request for Leave on Behalf of Child
[Parent's Name]
[Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
To
The Hostel Warden
[Hostel Name]
[Hostel Address]
Subject: Permission for [Child’s Name] to Leave Hostel
Respected Sir/Madam,
I, [Parent’s Name], am writing to request permission for my child, [Child’s Name], who is residing in Room [Room Number], to leave the hostel from [Leave Date] to [Return Date] for a family event.
I assure you that my child will return on the mentioned date. Kindly grant permission for this leave.
Thank you for your cooperation.
Sincerely,
[Parent’s Name]
[Signature]Sample 2: Permission for Medical Appointment
[Parent's Name]
[Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
To
The Hostel Warden
[Hostel Name]
[Hostel Address]
Subject: Permission for Medical Appointment for [Child’s Name]
Dear Sir/Madam,
I am writing to request permission for my child, [Child’s Name], who stays in Room [Room Number], to attend a medical appointment on [Date]. My child needs to leave the hostel at [Time] and will return by [Return Time].
I request your approval for this important appointment.
Thank you for your consideration.
Sincerely,
[Parent’s Name]
[Signature]3. Permission Application for Urgent Work
Sample 1: Request for Permission to Leave Hostel Due to Urgent Work
[Your Name]
[Your Room Number, Hostel Name]
[Hostel Address]
[Phone Number]
[Email Address]
[Date]
To
The Hostel Warden
[Hostel Name]
[Hostel Address]
Subject: Request for Permission to Leave Hostel for Urgent Work
Respected Sir/Madam,
I am writing to request permission to leave the hostel for an urgent personal matter. Due to an unexpected situation, I need to travel to [Location] from [Leave Date] to [Return Date].
I would be grateful if you could approve my request. I assure you that I will adhere to all hostel rules and regulations during my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
[Signature]Sample 2: Permission for Personal Emergency
[Your Name]
[Your Room Number, Hostel Name]
[Hostel Address]
[Phone Number]
[Email Address]
[Date]
To
The Hostel Warden
[Hostel Name]
[Hostel Address]
Subject: Request for Permission to Leave Due to Personal Emergency
Dear Sir/Madam,
I am writing to request permission to leave the hostel due to a personal emergency. The matter requires my immediate attention, and I will need to be away from [Date] to [Date].
I kindly request your approval and understanding in this matter. I will keep you updated and return as soon as possible.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Signature]Conclusion
Writing a permission application letter to a hostel warden requires clarity and respect. Whether you’re asking for leave, permission to stay out late, or addressing an emergency, always provide all necessary details such as dates, times, and reasons. Use the above samples to guide your own application, ensuring that it is well-structured and polite.
